Import Details

After the import process has been completed, use this page to view an import summary and any warning or error messages.

The Import Summary section displays the following information:

  • number of records in the file
  • number of records imported
  • number of records failed

The Import Messages section only displays if there are warning or error messages. Records that are successfully imported are NOT shown.

All messages that display are sorted by record number in ascending order and display the corresponding employee number.

The description 'Imported' displays if the message is a warning message. The description "Not Imported' displays if the message is an error message.

Prerequisites

To view import details, a payroll import must have been completed, and the payroll run processed.

Next Steps

  1. Go to the Import Status page.Closed From the Payroll menu, select Import > Import Status.

    The Most Recently Completed Import Requests and Previously Completed Import Requests sections indicate the number of warning and error messages pertaining to the imported file.

  2. Click the file name link to view the data in the selected import file (this is the data sent to Powerpay by your source system).

    or

    Click Details for the import file to navigate to the Import Details page.

  3. Review the messages on the Import Details page and determine the appropriate action to take on each message.

    Records displaying Not Imported are error messages that must be corrected to ensure an accurate payroll.

    Records with an Imported message indicate a warning condition. Correcting warning messages, although not essential, ensures that the employee's information is completely up-to-date.

  1. Make any necessary changes to your original import data.
  2. Re-submit the import data file.
  3. Review the file's current status on the Import Status page.Closed From the Payroll menu, select Import > Import Status.
  4. Repeat step 1 - 5 until all warning and error messages are addressed.

Import Details - Field Information

  • Import Summary - By quickly reviewing this section, you can see how many records from the import have failed.

    Note: The number of failed records should ultimately be at '0' to ensure that all error messages have been dealt with correctly.

  • Import Messages - If all records have passed the validation checks, this section does NOT display. If the section displays, you must review each message and determine the appropriate action to be taken on that message.

    A record that has a 'Not Imported' indicator displays as an error message and must be corrected to ensure an accurate payroll. A record that has an 'Imported' indicator and displays a message indicates a warning condition. Correcting warning messages - although not essential to ensure a valid payroll - does ensure that the employee's information is completely up-to-date.